Portsmouth seller meet — 8 October (co-host room) › Project room
🛠 Project room
Portsmouth seller meet — 8 October (co-host room)
Tasks
- To do Confirm room, lunch numbers and dietary needs with the venue
- To do Agree the agenda with co-hosts
- To do Finish the slides
- To do Post the announcement on the board
- To do Share the Eventbrite link in seller groups
- To do Send the one-week reminder
- To do Send the day-before reminder (parking, room, lunch)
- To do Print name badges
- To do Agree who greets, who keeps time, who introduces people
- To do Ask attendees' permission before any AI note-taking
- To do Write and send the thank-you + notes
- To do Turn questions from the day into board threads
AI note-taking and consent
HOW WE'LL USE AI ON THE DAY
WHY
Hosts stay present with people instead of scribbling, and everyone gets a useful summary afterwards.
- We ask the room first. If anyone objects, no AI notes for that session.
- Notes capture topics, questions and tips — not who said what.
- The summary is checked by a host before it's shared.
- Private conversations stay private — nothing from networking time is recorded.
WHY
Hosts stay present with people instead of scribbling, and everyone gets a useful summary afterwards.
Every version (1)
- v1 @FRANK · 19 Sep — First draft by FRANK — edit freely